Playbook Logix Help Center

Before the software

• How to start a youth sports league The real world steps, in the order they actually have to happen.
• How it is all organized Organization, program, team, roster. Four levels, and why the program is the one that matters.

Your first hour

• Choose your account type Five options at signup, only two can create an organization, and you cannot change it yourself.
• Set up your first season Account to organization to program to team, and where each step hands off.

Setting it up

• Organization settings Name, location, description and the details families actually see.
• Your public page One link families can find, what appears on it, and what never does.

Access

• Add organization admins Full access to everything, so worth understanding before you hand it out.
• Who can do what Four separate layers of access, and which one you are actually looking for.

Who can register

• How age cutoffs work Calendar year, school year or season year, and why the choice causes arguments.
• When a program fills up What a parent sees, why there is no waitlist, and how to run one yourself.

Changing things

• Change a program mid season What is editable, what is frozen on existing registrations, and what can never change.

Ending a season

• End a season Close registration, archive the program, and what to sort out before you do.

Setting up

• Create a registration program Pick the program type, name the season, set the fee and open it to parents.
• Build your registration form The seven question types, putting a price on a choice, and what to leave off.

Pricing

• Set fees, add ons and payment plans Base fee, uniforms and meals, deposits, installments, early bird and late pricing.
• Discount codes and sibling discounts The discount most families ask for, plus codes for coaches, hardship and partner clubs.

Running the season

• Share your registration link Find the link, what a parent sees, and how to handle a family who cannot register online.
• Manage registrations and payments Verify payments, record checks, chase balances, refund, and cancel a registration.

Before you build anything

• What to collect on a registration form A checklist of what to ask, what to leave off, and why a shorter form gets finished.

Before you draft

• How to divide players into teams By age, by evaluation, by school or by draft, and what each one costs you.

Setting up

• Create a team Add a team inside a program, and what you get the moment you do.
• Draft players onto teams Where drafting actually happens, how to move a player, and who is still undrafted.

Running the roster

• Manage your roster Add a player by hand, edit details, and remove somebody who left.

Coaches and volunteers

• Add coaches and volunteers Share an invite link, approve who applies, and put them on a team.
• Team staff permissions The six permissions, what each one unlocks, and what to give an assistant coach.

Before you schedule

• How to build a practice schedule How often, how long, what time, and how to survive sharing a field.

Building the schedule

• Add a practice or game One event, the five types, and saving a field so you never retype it.
• Schedule a whole season Recurring events, editing each one before you save, and changing a series later.

Who is coming

• RSVPs and attendance Who says they are coming, who actually turned up, and why those are different.
• What families see The parent view across every team, RSVP buttons, carpools and snack duty.

Before you send

• How to communicate with sports parents Which channel a message deserves, how often to send, and what to stop sending.

Reaching everyone

• Email and text your team Pick exactly who hears it, choose email, text or both, and watch your allowance.
• The team message board Topics and replies, pinning what matters, and seeing who has read it.
• Team chat Channels, who is in them, and what chat is and is not good for.

When it goes wrong

• Handle a reported message The review queue, what happens when a report names a coach, and how to decide.

Taking card payments

• Connect Stripe and get paid Connect an account, and why finishing the form does not switch cards on.
• What card payments cost The whole fee stack, who absorbs it, and what happens on a refund.

Taking other payments

• Accept cash, checks and Venmo Set up the handles families pay to, and keep your balances honest.
• Sponsor a player A shareable link that lets a business or a neighbor pay down one balance.

Your own bill

• Your Playbook Logix plan What your plan includes, how to change it, and how it differs from program fees.

Before the weekend

• How brackets work Single or double elimination, seeding, and what a bye is really for.

Running it

• Run a tournament Build the bracket free, save it to your account, then fill in the details.
• Enter scores Scores move teams forward on their own, including when you fix one.

Sharing it

• Share your bracket One link, no accounts, and exactly what it does and does not publish.

Building it

• Build a team website Add blocks, add pages, preview it, then publish when you are ready.
• The building blocks Nineteen blocks in six groups, and the three that keep themselves current.

Before you publish

• What it shows the public No players, ever. Which adults appear, and how to take one off.

Sharing photos

• Team photo galleries Make an album, upload to it, and know exactly who can see it.

Before you post

• Photos of children and consent Why one family always says no, and how to handle that without a fuss.

The grid

• The Master Data Grid Every registration in a program on one row, including your own form answers.
• Filters and saved reports Build a filter from conditions, then save it so you never rebuild it.

Getting it out

• Export your data CSV and PDF, and why what you see is exactly what you get.
• What records to keep What to export at season end, and what you are better off not holding.

Before you collect anything

• What a waiver should say What belongs in one, what it cannot do, and why a lawyer should see it.

Waivers

• Create and collect waivers Write one, watch signatures arrive, chase the rest, and record a paper one.

Files

• Share documents with families Upload a file once and choose who sees it: a team, a program or everybody.
• Collect player documents Let families upload the paperwork, and find who is still missing something.

Before you ask

• How to get parents to volunteer Why the same four people do everything, and what actually changes it.

Running it

• Create volunteer jobs Post a job on one event or twenty, then watch the slots fill.
• How families volunteer The approval step first, then claiming a slot and keeping track of it.

Game day

• Snacks and carpools Who is bringing snacks, who is driving, and how to turn both off.