Media, Documents & Waivers
Every season generates paperwork: waivers to sign, medical forms to collect, a handbook to hand out, and a few hundred photos nobody can find later. This is where all of it lives.
Signed before the season, not chased during it
You add your form once: a photo permission, a handbook confirmation, a code of conduct, whatever your organization asks families to agree to. It's stored once for the whole organization, so it applies everywhere without being re-uploaded for each team.
Parents sign it on their phone by typing their name, which is recorded along with exactly when they signed and which child it covers. That record is the thing you actually need if a question ever comes up, not a photocopy in a folder in somebody's garage.
Anyone with something outstanding sees a clear prompt telling them what's unsigned and for which child. They don't have to know to go looking.
Who has signed, who hasn't
The question a coach needs answered the night before the first game.
A list, not a hunt
See every player against every required waiver: signed, not signed, or recorded manually. No cross-referencing a spreadsheet against an inbox.
Nudges that send themselves
Families with something unsigned get reminded automatically, so you're not personally chasing eleven people the week before the season opens.
Paper still counts
Some families will hand you a signed sheet at practice. Mark it received and that player shows as covered, flagged as manually recorded, so the record stays honest about how it was collected.
Paperwork going both directions
Some documents you hand out. Some you have to collect. Both are covered.
Things you share. Upload the handbook, the code of conduct, a tournament information sheet, or a practice plan, and choose who sees it: the whole organization, one season, or a single team. Families stop emailing you asking for the PDF again.
Things families send you. Parents upload what you need for their child: a physical form, a birth certificate for age verification, an insurance card. Each file is attached to that player, so you're not searching an inbox for an attachment from March.
Team galleries that outlive the group chat
Albums per team
Each team can have several named albums: Picture Day, the tournament weekend, end-of-season party. Photos stay findable months later instead of scrolling back through a chat thread.
You decide who can add
Let parents upload their own photos, or keep it to coaches and admins only. A rec league usually wants the first; a camp with other people's children in the frame often wants the second.
Photos, shared documents, and parent uploads all draw on one storage allowance for your organization: 500 MB on the free plan, up to 500 GB on the largest. Documents are small; photos are what actually use it. As a rough guide, 500 MB holds a few hundred phone photos, which is plenty for one team's season but tight for a club running several. The Pricing page lists the allowance on each plan.