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How to schedule a whole season at once

What you will learn

Create every practice for a season in one pass
Give each date its own title and location before saving
Drop the weeks that fall on holidays
Change one event later, or every future one, without touching the past

Takes a couple of minutes for a season.

Learn how to create every practice for a season in one pass, change individual dates before anything is saved, and edit one event or the whole series afterward.

Practices on Tuesdays and Thursdays from September to November is twenty something events. You do not add them one at a time.

Before you start

A team with a roster
Your start and end dates, and which nights you practice
Your saved locations. See adding a practice or game

Step 1

Turn on recurring

Start the way you would for a single event, then check Make this a recurring event. Two more fields appear.

The Add to Schedule form with the recurring checkbox checked, revealing an End Date field and checkboxes for each day of the week — An end date and the days it happens on. The date above becomes the start.

End Date is when the series stops. The date you set further up becomes the start.
Days of the week is where you check Tue and Thu, or whatever your pattern is. Check several and you get all of them.

The title, type, time and snack setting you chose apply to every date in the series. You are about to get a chance to override any of them.

Step 2

Customize before you save

Continue & Customize works out every date that matches and lists them. Nothing has been saved yet.

The Customize Events screen in Playbook Logix listing four generated dates, each with an editable title, a location field and a delete button, above Start Over and Save to Schedule — Every date, editable. Change a title, move one to a different field, drop one entirely.

This screen is the reason the feature is worth using. On each date you can:

Change the title, so a game series becomes "vs Northside", "vs Lakeside" and so on rather than twelve identical rows.
Change the location, for the week you are at the high school instead of your usual field.
Delete the date, for the Thursday that falls on Thanksgiving.

Save to Schedule creates them all. Start Over throws the lot away and returns you to the form, which is what you want when you realize you checked Wednesday instead of Thursday.

What a series gives you later

The events are linked rather than being twenty separate rows that happen to look alike. When you edit one, Playbook Logix asks whether you mean this event only or this and all future events in the series.

That is what makes the mid season change survivable. Practice moves from 5:30 to 6:00 from October onward: open the first October practice, change the time, choose this and all future, and the rest follow. The practices already played keep the time they actually happened at, which is what you want when you look back at attendance.

A shape that works for most seasons

Build the practices as one recurring series, because they are genuinely the same event repeating. Build the games as a second series if they are on a fixed night, then rename each one on the customize screen as the fixtures come in.

If your games are not on a regular night, add them individually. A series of one is not worth the setup.

What happens next

A full calendar is only useful if families look at it. See what families see, and RSVPs and attendance for finding out who is actually coming.

And once the calendar exists, most events need somebody to run the scoreboard or bring the snacks. See snacks and carpools, or how to build a practice schedule if you are still working out the shape of the week.

Common questions

How do I create a whole season of practices at once?

Check "Make this a recurring event" on the event form, set an end date and the days of the week, then continue. Playbook Logix works out every matching date and shows you the list before anything is saved.

Can I skip a week for a school holiday?

Yes, and the best moment is on the customize screen before you save. Delete that date there and it never existed, so nobody is notified and nobody RSVPs to an event you are about to cancel.

Can each event in a series have a different title?

Yes. The customize screen gives every generated date its own title and location field, which is what turns a weekly game series into a real fixture list rather than twelve rows all reading "Game".

If I change one practice, does it change them all?

Only if you say so. Editing an event in a series asks whether you mean this event only or this and all future events. Past events are never changed, so a time change in October leaves September as it actually happened.

What if I set the series up wrong?

Use Start Over on the customize screen. Nothing has been saved at that point, so you lose nothing but the thirty seconds it took to fill in the form.

Last updated November 8, 2026.

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