How to share team photos

You can still put photographs on a public page, but only by choosing them deliberately. The team website builder has its own gallery block showing images you place in it by hand, and it is not connected to these albums at all, so nothing here reaches the internet by accident. See what your team site shows the public.

That is a deliberate position rather than a missing feature. Photographs of children on a page anybody can reach is the thing most likely to go wrong for an organization, so the product does not offer it.

Create New Album asks for a name and nothing else. The field suggests something like a championship game, which is the right idea: name it after the occasion.

Open an album and use Upload Photo. You can crop before it saves, which is worth using: a photo cropped to the two children it is actually about is better than the same photo with eleven others in the background.

By default any member of the team can upload, including parents, which is usually what you want because the parent on the sideline with a good camera is not always the coach.

Camps are the exception. On a camp program only coaches, managers and organization administrators can upload, since a camp is a short event with families who mostly do not know each other.

The rules are narrower than for most of the product, and sensibly so.

• A photo can be deleted by a coach, a manager, an organization administrator, or whoever uploaded it.
• An album can be renamed or deleted by a coach, a manager, an organization administrator, or whoever created it.

The part that matters: a parent can always remove a photo they uploaded themselves. They do not have to ask you, which is the right way round.

Photos count against your organization's storage allowance, shared with your uploaded documents. If you reach the limit, uploads stop with a message telling you how much you have used out of how much.

Deleting old albums is the usual fix, and it is a reasonable thing to do at the end of a season anyway. See what records to keep.

Worth settling once rather than per photo. See photos of children and consent.