Free for anyone, no account
Free Dance Studio and Team Forms
Six free documents written for a dance year rather than adapted from a generic one: a registration form that asks about styles and training without treating it as placement, a code of conduct with floor, footwear and backstage rules, audition and student evaluations scored on technique, musicality and retention as well as turns and leaps, a guide to running the audition and placing dancers, and a costume checkout that tracks every numbered costume.
Every one of them is a document you put your own studio, school or team name on, rewrite line by line, and download as a PDF or Word file. Nothing to sign up for, and nothing you type leaves your browser. They work for recreational classes, school dance teams and pom squads, and competitive companies, for beginners through advanced dancers of any age. When a dancer is ready for pointe, partnering or acrobatic work, what floor a class needs and what a teacher must be trained to run are decisions for your studio, your teachers and your governing body, and the documents never make them.
Dance Registration Form
Styles studied, training and level, dancewear and shoe sizes, and injury questions, on a form for sign-up night.
Open the generatorDance Code of Conduct
Dress code, stretching, advanced-skill and injury rules for dancers, and filming, casting and backstage rules for parents, on one page with one signature.
Open the generatorDance Tryout Evaluation Form
A scoring grid for technique, turns, leaps, musicality, retention and performance, with a table for how much of the combination each dancer keeps.
Open the generatorDance Student Evaluation Form
A mid-year report for a parent: dance skills against the age group, a section for each style, and room for words.
Open the generatorDance Tryouts & Audition Guide
A 90-minute run of show, seven stations from warm-up to a combination, a staffing plan, how to place dancers, and a safety plan.
Read the guideDance Costume & Equipment Checkout
Costume, headpiece, props and team jacket, with costume number, size, condition and replacement cost, and a return date.
Open the generatorThrough the season
Which dance form do you need, and when
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Before the season
- Dance Tryouts & Audition Guide: Plan the audition: a ninety-minute run of show, from warm-up to a combination taught and performed, with nothing asked of a dancer that they do not already do.
- Dance Tryout Evaluation Form: Score it on technique, turns, leaps, musicality, retention and performance, in the style being auditioned.
- Dance Registration Form: Collect styles studied, training history, dancewear sizes and photo permissions once, without treating a family's answer as placement.
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The first week
- Dance Code of Conduct: Get the floor, footwear and backstage rules signed by dancers and parents together.
- Dance Costume & Equipment Checkout: Hand out costumes, team jackets and props against a signature, with the costume number written down.
- Photo & Video Release: Permission to photograph and film dancers, which recitals and competitions need from every family.
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During and after
- Dance Student Evaluation Form: A mid-year report a parent can act on, with a section for each style a dancer studies.
- Dance Costume & Equipment Checkout: The same sheet is the checklist when costumes and props come back after the recital.
- Volunteer Sign-Up Sheet: A sign-up sheet for recital week: tickets, programs, hair and makeup, and the helpers your studio approves.
Also useful
Other free tools for a dance season
Liability Waiver
Loads dance risk lines: slips and falls, jumping and landing, stretching, lifts and partnering, and costumes and props.
Open the generatorMedical Consent & Emergency Contact
Allergies, medications and who to call, on one page the teacher carries.
Open the generatorCheerleading Forms & Templates
A set of six for squads that stunt and tumble, written with the clearance language that goes with them.
Open the generatorPlaybook Logix provides customizable templates for informational and administrative use. They are not legal advice and will not meet the requirements of every organization, sport or jurisdiction. Review anything you intend to rely on with your own attorney or your insurance carrier, and check your league and state requirements.
Common questions about the dance forms
Are these dance forms really free?
Yes. There is no account, no email address and no limit on how many documents you make. Each one is a template you edit before you download, and the small line at the bottom saying it was made with Playbook Logix is the whole cost.
Do these decide who is ready for pointe, lifts or acrobatic work?
No, and they are built not to. When a dancer is ready for pointe, partnering, lifts or acrobatic skills is a teacher's decision, made by watching the dancer in class, and the documents never state an age, a level or a skill as allowed. They treat a teacher's judgment, not a family's answer on a form, as the only placement.
Are these for studios, school teams and pom squads?
They are written for all three, and the registration form, code of conduct and audition scorecard have an Adults option that removes the parent and guardian wording. Studios, school teams and competition companies use different words (class, team, company), levels and rules, so the documents leave those to you. Edit any line to match yours.
Can I use them for cheerleading?
Cheerleading has a set of six forms of its own, listed on the Free Tools page, because stunting and tumbling need clearance language that a dance program does not. The dance forms work for the dance part of a cheer or pom program, and you can delete anything that does not apply.
Are there versions for other sports?
Yes. Other sports have their own sets of six forms, listed on the Free Tools page, and the general tools cover every sport that does not, loading dance criteria and rules when you choose Dance as the sport.
Other sports
Tryout forms for other sports
Baseball Softball Basketball Volleyball Soccer Lacrosse Football (Tackle) Football (Flag) Cheerleading Ice Hockey
Playbook Logix
What Playbook Logix does for a dance season
Playbook Logix is registration, rosters, payments, schedules and team messaging for youth and adult sports, in one place. The six documents here cover the paperwork. Playbook Logix is the software for the season around them, so the same information goes in once.
Registration
A public sign-up page and a form you build yourself, with birth-date limits and caps on spots enforced for you.
How it worksPayments
Card payments straight into your own bank account through Stripe, plus cash, checks and Venmo recorded against the same balance.
How it worksRosters and teams
One pool of registrations sorted into teams, with jersey numbers, positions and every family linked to its player.
How it worksSchedules and attendance
Repeating practices, one calendar per family, saved locations with a map, and attendance marked from the field.
How it worksMessages
A team message board with read receipts, live chat, and notifications that respect quiet hours.
How it worksWaivers, documents and photos
Waivers parents sign on their phone, shared team documents and a photo gallery for every team. Waivers and shared documents are on the Coach plan and above.
How it worksThe Starter plan is free, and the iPhone and Android app is free on every plan. Anything described above as Coach plan and above needs a paid plan. See the plans or the mobile app.
Run the whole dance season in one place
Playbook Logix takes registration, waivers, payments, schedules and messages online, so the paper in this toolkit is the part you choose to print rather than the part you have to chase. There is a free plan.