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Free Volleyball Uniform & Equipment Checkout Form
A volleyball uniform is a numbered jersey and shorts, plus a libero jersey where your league uses one, warm-ups, and the balls and bags that go home in the same car. This form tracks the jersey by its number, the libero jersey on its own, size and condition both ways, a replacement cost and a signature.
What a volleyball uniform and equipment form should list
The form above comes with the rows already filled in. Delete the ones your program does not lend, and add what it does.
- Game jersey. Its own row, with the number in the ID / number column and the size in the second. If your program assigns matching numbers to jerseys and shorts, record the same number for both.
- Game shorts. A row of their own, since shorts can come back separately from the jersey.
- Libero jersey. A row for programs whose league uses a libero. See the next section.
- Practice jersey, warm-up top and pants. The pieces that go home in the bag and come back last, one row each, since they can return separately.
- A practice ball. Only when a younger player takes one home. Team balls belong on an inventory sheet.
- The equipment bag. Cheap to lose and easy to forget, so it gets a row.
The libero jersey: its own item
In leagues that use a libero, the libero is a back-row specialist who normally wears a jersey that contrasts with the rest of the team. That makes it a different kind of item from the rest of the set.
- It is its own jersey. It has its own color and often its own number, so it cannot be swapped for a field jersey, and a lost one is a separate order.
- It is shared. More than one player may take the role over a season, so the sheet is how you know who has it this week.
- Cost it separately. Put a separate replacement cost on the libero jersey, so a family sees the figure before the first match.
- Check your league's rules. The libero's role and the jersey requirement differ between leagues and age groups, so delete the row if yours does not use one.
Checking uniforms before you reissue them
Follow the supplier's care instructions and your league's uniform rules, and look a set over each time it comes back. This is what is worth checking.
- The numbers. Front and back, peeling or cracking at the edges. Heat-applied numbers are the first thing a hot dryer damages.
- The seams and the fabric. Tears at the shoulder or the side panel, and shorts with a failed waistband.
- The libero jersey. The color and the number, and any damage that would make it hard to tell from the team.
- The pair. Jersey and shorts in the same size and, where your program numbers them, the same number.
- When to look. At return, not at issue. The best time to find a problem is when the player hands it back, not the week before the first match.
Setting replacement costs before the season
The replacement cost column exists so that a conversation about a missing jersey is about a number families saw at the start of the season. Use your supplier's current price, not last year's, and put the figure in before the form is printed. The column records your organization's stated cost. It is information, not a charge: what a family owes is set by your written policy and your league's rules.
Your program sets its own equipment return and replacement policies, and the kinds of volleyball kit can reasonably have different ones. Many programs charge the replacement cost for cheap items such as practice jerseys, ask for a return or a charge on a game jersey or shorts, and hold a deposit on the libero jersey that comes back with a complete set. If you charge families for lost or damaged equipment, state the policy clearly before the season and check it against your league's rules. Write whichever you choose into the policy section at the foot of the form.
Collecting it all back
- Name the date at the start. It is at the top of the form, and it should be on the first email.
- Pick one collection day. A single bin at the last practice beats thirty text messages after the season.
- Collect the set together. Jersey and shorts in one bag, so a missing piece is obvious on the table, and the libero jersey checked first.
- Sign it off. The staff signature line on the form is the moment the uniform is yours again. A returned set with no signature is a story, not a record.
- Decide what happens next season. Some leagues hold the next registration until the uniform is back. If you will, say so in the policy before the season rather than after.
Other sports, and the general version
This is the volleyball version. The general equipment & uniform checkout works for any sport, and the volleyball forms and templates page lists the other 5 volleyball documents.
Playbook Logix provides customizable templates for informational and administrative use. They are not legal advice and will not meet the requirements of every organization, sport or jurisdiction. Review anything you intend to rely on with your own attorney or your insurance carrier, and check your league and state requirements.
Common questions
What should a volleyball team check out to players?
Whatever the program owns and lends: the game jersey, game shorts, a libero jersey where your league uses one, a practice jersey, a warm-up top and pants, and a ball for younger players to practice with at home if you lend one. Court shoes and kneepads are usually personal and stay off the form unless you are lending them.
Why does the form record the jersey number?
Because the number is what identifies the item. Sets are ordered by number and size, so a lost jersey means a matching replacement that has to be ordered, not picked off a shelf. The ID / number column is where the number goes, and the libero jersey gets its own row.
Does the libero jersey need its own row?
In leagues that use a libero, yes. The libero normally wears a jersey that contrasts with the rest of the team, so it is its own item, it is shared between whoever plays the role, and it is easy to lose. A row for it means you can see who has it.
Should we charge a deposit for the uniform?
Many programs do for the jersey and the libero jersey, and not for the cheaper pieces. Write the deposit and the conditions for returning it on the form, before anyone signs, and keep it separate from the registration fee.
What if a jersey comes back faded or with a damaged number?
Decide the policy before the season and write it down. Heat-applied numbers lift and crack in a hot dryer, so a peeling number on a uniform washed at home is usually wear and not damage. A tear or a missing piece is the policy's call, and the condition-back column gives you a record of what you issued and what you got.
When should we collect uniforms back?
On a named date, announced at the start of the season and repeated twice. The form has an all-equipment-due-back date at the top for exactly that. Collect at the last practice or an end-of-season day, with the jersey and shorts together, rather than leaving it to families to remember months later.
More volleyball tools
The rest of the volleyball toolkit
Volleyball Registration Form
Positions, hitting hand, libero interest, last season's level, uniform sizes and three jersey number choices, on a form for sign-up day.
Open the generatorVolleyball Code of Conduct
Net, rotation, referee and calling rules for players, and court, serve and line-judge rules for parents, on one page with one signature.
Open the generatorVolleyball Tryout Evaluation Form
A scoring grid for serving, serve receive, setting, attacking, blocking and digging, with a table for jump touches and serves in.
Open the generatorVolleyball Player Evaluation Form
A mid-season report for a parent: volleyball skills against the age group, a section for each position, and room for words.
Open the generatorVolleyball Tryouts & Evaluation Guide
A 90-minute run of show, seven stations from serving to 6-on-6, a staffing plan, and how to test serve receive and run rotations fairly.
Read the guideOnce you have filled it in
Playbook Logix
Where Playbook Logix fits with volleyball equipment
Playbook Logix is registration, rosters, payments, schedules and team messaging for youth and adult sports, in one place. Playbook Logix does not track equipment you lend out, so keep using the form above for that. What it handles is everything that happens around the gear.
Collect sizes at registration
Add size questions to the registration form and sort the registrant list by any answer to build the order, since every question becomes its own column. Free on every plan.
How it worksSell the gear at checkout
On the Coach plan and above, sell a second jersey, a warm-up or a spirit pack during registration, with options such as size priced as one item. The total adjusts, and there is no separate order form to reconcile.
How it worksSay when it is due back
Post the return date and where to bring everything on the team message board, and see who has tapped Acknowledge before collection day.
How it worksThe Starter plan is free, and the iPhone and Android app is free on every plan. Anything described above as Coach plan and above needs a paid plan. See the plans or the mobile app. Nothing you type into the template above is sent to us, whether or not you ever sign up.
Tired of chasing paper forms?
Playbook Logix collects registration, waivers and payments online, so the paperwork you hand out with the uniform is the last piece, not the first.