Free lacrosse template, no account
Free Lacrosse Equipment & Uniform Checkout Form
Lacrosse hands out sticks that get swapped, protective equipment that has to fit, and one set of goalie gear that only a few players use. This form tracks every stick and helmet by number, the goalie kit on its own, size and condition both ways, a replacement cost and a signature, so the equipment that comes back is the equipment that went out.
What a lacrosse equipment form should list
The form above comes with the rows already filled in. Delete the ones your program does not lend, and add what it does.
- Stick. Its own row, with the stick's number in the ID / number column. Sticks are the item most likely to be swapped.
- Helmet. Its own row, with the helmet's number in the ID / number column and its size in the second, for leagues that require one.
- Gloves, arm pads and shoulder pads. A row for the set, or a row each if they are issued separately, for leagues that require them.
- Eye protection. A row for leagues that require it, since it is small and easy to lose.
- Goalie kit. Chest, throat and leg protection, one row each or one for the set, with the set's number in the ID column, and a row of its own for the goalie stick. See the next section.
- Game jersey, shorts or skirt, and practice jersey. The jersey with its number in the ID / number column, and a row for each of the others, since they come back separately.
- The equipment bag. Easy to lose and easy to forget, so it gets a row.
Stick, helmet and goalie kit records
ID numbers help an organization keep equipment records. Follow the manufacturer's instructions and your league's requirements for fitting, inspection and replacement. The form is the place to write down which item went to which player.
- The number is the item. When the form says stick 14, you know exactly what went out and what has to come back.
- The goalie kit is shared. A few players use it, it has to fit whoever wears it, and it is often the most expensive set a program lends. The sheet shows who has it this week.
- Records follow the equipment. If a manufacturer or a league has rules about inspection or age, the ID is how you connect a helmet to whatever records they call for, and to the player who wore it.
- The condition columns are the evidence. A record of condition at handout and at return is what turns a conversation about damage into a short one.
Fitting and inspection: leave it to the people trained for it
This form records what was issued. It is not a fitting guide, and it should not be used as one.
- Fitting. Helmets and pads are fitted in person by someone trained to do it, following the manufacturer's instructions and your league's requirements. Tell families when the fitting is, and do not ask them to size either from home.
- Inspection. Check every stick, helmet and set of pads each time it comes back, and take anything cracked, loose or damaged out of use until it has been checked or replaced. Follow the manufacturer's guidance on what counts as damage.
- Sticks. A cracked head or shaft, a loose head or a pocket that no longer holds is worth setting aside. Stick standards come from your league.
- When to look. At return, not at issue. The best time to find a problem is when the player hands it back, not the week before the first game.
Setting replacement costs before the season
The replacement cost column exists so that a conversation about a missing stick is about a number families saw at the start of the season. Use your supplier's current price, not last year's, and put the figure in before the form is printed. The column records your organization's stated cost. It is information, not a charge: what a family owes is set by your written policy and your league's rules.
Your program sets its own equipment return and replacement policies, and the kinds of lacrosse equipment can reasonably have different ones. Many programs charge the replacement cost for cheap items such as practice jerseys and bags, ask for a return or a charge on a stick or uniform, and hold a deposit on helmets and goalie gear that comes back with the equipment. If you charge families for lost or damaged equipment, state the policy clearly before the season and check it against your league's rules. Write whichever you choose into the policy section at the foot of the form.
Collecting it all back
- Name the date at the start. It is at the top of the form, and it should be on the first email.
- Pick one collection day. A single table at the last practice beats thirty text messages after the season.
- Check each piece on the table. Sticks and helmets against the ID and the condition column, and the goalie kit first, so a problem is found while the player is still there.
- Sign it off. The staff signature line on the form is the moment the equipment is yours again. A returned stick with no signature is a story, not a record.
- Decide what happens next season. Some leagues hold the next registration until the equipment is back. If you will, say so in the policy before the season rather than after.
Other sports, and the general version
This is the lacrosse version. The general equipment & uniform checkout works for any sport, and the lacrosse forms and templates page lists the other 5 lacrosse documents.
Playbook Logix provides customizable templates for informational and administrative use. They are not legal advice and will not meet the requirements of every organization, sport or jurisdiction. Review anything you intend to rely on with your own attorney or your insurance carrier, and check your league and state requirements.
Common questions
What should a lacrosse team check out to players?
Whatever the program owns and lends, in whatever combination your league requires: the stick, the helmet, gloves and pads, eye protection, the goalie gear, and the game and practice jerseys and shorts. Mouthguards, cleats and a player's own stick are personal and stay off the form unless you are lending them.
Why does the form record stick numbers?
Because sticks get swapped. Heads and shafts look alike across a bag, and a stick that comes back is rarely the one that went out unless it was written down. The ID / number column is where a stick's number goes, so you can say who has which one.
Should the goalie kit have its own rows?
Yes. It is shared between the few players who go in goal, it is often the most expensive set a program lends, and it needs to fit whoever is wearing it. A row for each piece, with a condition at handout and at return, means you can see who has it.
Who should fit helmets and pads?
Someone trained to do it, following the manufacturer's instructions and your league's requirements. This form records what was issued and the condition it was in. It does not teach fitting, and nothing on it replaces a proper fitting in person.
Should we charge a deposit for the equipment?
Many programs do for the goalie gear and the helmets, and not for the cheaper pieces. Write the deposit and the conditions for returning it on the form, before anyone signs, and keep it separate from the registration fee.
When should we collect equipment back?
On a named date, announced at the start of the season and repeated twice. The form has an all-equipment-due-back date at the top for exactly that. Collect at the last practice or an end-of-season day, with the stick and the protective equipment together, rather than leaving it to families to remember months later.
More lacrosse tools
The rest of the lacrosse toolkit
Lacrosse Registration Form
Positions, top hand, goalie interest, last season's level, equipment owned and three jersey number choices, on a form for sign-up day.
Open the generatorLacrosse Code of Conduct
Equipment, stick, contact and penalty rules for players, and sideline and penalty-call rules for parents, on one page with one signature.
Open the generatorLacrosse Tryout Evaluation Form
A scoring grid for stick handling, catching, passing, shooting, dodging and ground balls, with a table for sprint, shuttle and wall ball counts.
Open the generatorLacrosse Player Evaluation Form
A mid-season report for a parent: lacrosse skills against the age group, a section for each position, and room for words.
Open the generatorLacrosse Tryouts & Evaluation Guide
A 90-minute run of show, seven stations from line drills to the scrimmage, a staffing plan, and how to run goalies fairly.
Read the guideOnce you have filled it in
Playbook Logix
Where Playbook Logix fits with lacrosse equipment
Playbook Logix is registration, rosters, payments, schedules and team messaging for youth and adult sports, in one place. Playbook Logix does not track equipment you lend out, so keep using the form above for that. What it handles is everything that happens around the gear.
Collect sizes at registration
Add size questions to the registration form and sort the registrant list by any answer to build the order, since every question becomes its own column. Free on every plan.
How it worksSell the gear at checkout
On the Coach plan and above, sell a second jersey, a warm-up or a spirit pack during registration, with options such as size priced as one item. The total adjusts, and there is no separate order form to reconcile.
How it worksSay when it is due back
Post the return date and where to bring everything on the team message board, and see who has tapped Acknowledge before collection day.
How it worksThe Starter plan is free, and the iPhone and Android app is free on every plan. Anything described above as Coach plan and above needs a paid plan. See the plans or the mobile app. Nothing you type into the template above is sent to us, whether or not you ever sign up.
Tired of chasing paper forms?
Playbook Logix collects registration, waivers and payments online, so the paperwork you hand out with the uniform is the last piece, not the first.