Free ice hockey template, no account
Free Ice Hockey Equipment & Jersey Checkout Form
An ice hockey team lends two very different kinds of kit: numbered jerseys that have to come back in matching sets, and goalie gear that can cost more than everything else on the form put together. This form tracks both, by number and by item, with size and condition both ways, a replacement cost and a signature, so what comes back is what went out.
What an ice hockey equipment and jersey form should list
The form above comes with the rows already filled in. Delete the ones your program does not lend, and add what it does.
- Game jerseys. One row for the home jersey and one for the away, each with the number in the ID / number column and the size in the second. Many teams carry two, and the second is the one that gets left in a bag.
- Socks. A pair, with the size, since socks are the item most often lost and most often reordered.
- Practice jersey or pinnie. Only if your program issues one, so players are not practicing in the game jersey.
- A team jacket or warm-up. One row, if your program issues them.
- Goalie gear. Leg pads, blocker and catcher, a chest and arm protector, and a mask only if your program lends them. Each piece is its own row, because each can come back separately.
- The equipment bag. A row, so it comes back with the rest.
Jerseys are numbered: why the form tracks the number
In most sports a jersey is a shirt. In hockey it is a numbered, often embroidered or sublimated garment that a roster and a game sheet are built around.
- The number is the item. When the form says number 14 in a youth large, you know what went out and what has to come back, and nobody else has the same number by mistake.
- A replacement is an order. A custom jersey has to be reordered, which can take time and may cost more per piece, so the replacement cost column is worth filling in before the season.
- Sizes change. Players grow during a season, and a size recorded at handout is the evidence if a swap is needed. Record the size, and record any change of number.
- The condition columns are the evidence. A record of condition at handout and at return is what turns a conversation about damage into a short one.
Goalie gear is the expensive part of the form
A goaltender's kit is the one item on the form where the numbers are different, and where getting it wrong costs more than money.
- One row per piece. Leg pads, blocker and catcher, chest and arm protector, and any mask. A set returned with a piece missing is a set that cannot be lent again.
- Fit is not optional. Gear that does not fit does not protect, and a goaltender new to the position should be fitted by someone who knows it. What your program does about that is for your program and your league.
- Record the size and the condition. Straps, buckles, padding and any damage, at handout and at return, since small failures are cheap to fix at the start of a season and expensive at the end.
- Write the cost down first. The replacement cost for a set of pads is the number families most want to know before they sign, so put it on the form, and say what a deposit is.
Checking equipment before you reissue it
Follow the manufacturer's guidance and your league's rules, and look every piece over each time it comes back. This is what is worth checking, as questions rather than rules.
- Protective equipment. Is it in the condition and within the age the manufacturer and your league say it should be? Anything cracked, broken or past its guidance does not go back out.
- Straps, buckles and padding. Frayed straps, broken buckles and compressed or torn padding on goalie gear.
- Jerseys and socks. Tears, stretched collars, lettering and numbers coming away, and a matching pair of socks.
- Cleanliness. Hockey kit gets wet and warm. Is it clean and dry, as the care label and your program's policy say?
- When to look. At return, not at issue. The best time to find a problem is when the player hands it back, not the week before the first game.
Setting replacement costs before the season
The replacement cost column exists so that a conversation about a missing jersey is about a number families saw at the start of the season. Use your supplier's current price, not last year's, and put the figure in before the form is printed. The column records your organization's stated cost. It is information, not a charge: what a family owes is set by your written policy and your league's rules.
Your program sets its own equipment return and replacement policies, and the kinds of hockey kit can reasonably have different ones. Many programs charge the replacement cost for socks and small items, ask for a return or a charge on a jersey, and hold a deposit that comes back with a complete set of goalie gear. If you charge families for lost or damaged equipment, state the policy clearly before the season and check it against your league's rules. Write whichever you choose into the policy section at the foot of the form.
Collecting it all back
- Name the date at the start. It is at the top of the form, and it should be on the first email.
- Pick one collection day. A single table at the last practice beats thirty text messages after the season.
- Collect the set together. Jersey and socks in one bag, goalie gear together, so a missing piece is obvious on the table.
- Sign it off. The staff signature line on the form is the moment the equipment is yours again. A returned set with no signature is a story, not a record.
- Decide what happens next season. Some programs hold the next registration until the equipment is back. If you will, say so in the policy before the season rather than after.
Other sports, and the general version
This is the ice hockey version. The general equipment & uniform checkout works for any sport, and the ice hockey forms and templates page lists the other 5 ice hockey documents.
Playbook Logix provides customizable templates for informational and administrative use. They are not legal advice and will not meet the requirements of every organization, sport or jurisdiction. Review anything you intend to rely on with your own attorney or your insurance carrier, and check your league and state requirements.
Common questions
What should an ice hockey program check out to players?
Whatever the program owns and lends: numbered game jerseys, socks, practice jerseys, a team jacket, and for goaltenders the leg pads, blocker and catcher, chest protector and sometimes a mask. Skates, sticks and most protective equipment are usually bought by the family and stay off the form.
Why does the form record a jersey number?
Because a numbered jersey is the item, and a roster for a game or a tournament lists numbers. The ID / number column is where the number goes, so the jersey that comes back is the jersey that went out, and two players are never given the same number by mistake.
Why is goalie gear on its own rows?
Because it is the most valuable and the most fit-sensitive kit in the sport, and the one most often lent. A set of goalie pads can cost more than the rest of a team's lent kit together, so each piece gets its own row, its own size and its own condition note.
Should we lend protective equipment at all?
That is for your program, league and insurer to decide. Equipment has a manufacturer's guidance on fit, condition and how long it should be used, and many programs ask families to buy their own helmet and skates. If you do lend any, put it on the form and follow the manufacturer's guidance.
Should we charge a deposit for goalie gear?
Many programs do, and it works best as a single line written before anyone signs. Say what is refunded for a complete set returned by the date, and what is kept for a missing piece. Keep it separate from the registration fee.
What about cleaning hockey equipment?
Hockey kit gets wet and warm, so it is worth saying in the policy how families are expected to care for lent items, such as airing the gear out and washing jerseys and socks as the care label says. Follow the manufacturer's guidance and your program's policy.
When should we collect equipment back?
On a named date, announced at the start of the season and repeated twice. The form has an all-equipment-due-back date at the top for exactly that. Collect at the last practice or an end-of-season day, with the full set together, rather than leaving it to families to remember in the summer.
More ice hockey tools
The rest of the ice hockey toolkit
Ice Hockey Registration Form
Positions, shooting hand, level, equipment owned and goalie gear needs, and injury questions, on a form for registration night.
Open the generatorIce Hockey Code of Conduct
Equipment, contact, penalty, dressing room and head-injury rules for players, and glass, bench, officials and waiting-a-day rules for parents, on one page with one signature.
Open the generatorIce Hockey Tryout Evaluation Form
A scoring grid for skating, puck skills, shooting, positioning and hockey sense, a table for lap times and shots, and sections for each position.
Open the generatorIce Hockey Player Evaluation Form
A mid-season report for a parent: ice hockey skills against the age group, rows for each position, and room for words.
Open the generatorIce Hockey Tryouts & Evaluation Guide
A 60-minute run of show, seven stations from skating to scrimmage, a staffing plan, goalies, how to form lines and pairs, and a safety plan.
Read the guideOnce you have filled it in
Playbook Logix
Where Playbook Logix fits with ice hockey equipment
Playbook Logix is registration, rosters, payments, schedules and team messaging for youth and adult sports, in one place. Playbook Logix does not track equipment you lend out, so keep using the form above for that. What it handles is everything that happens around the gear.
Collect sizes at registration
Add size questions to the registration form and sort the registrant list by any answer to build the order, since every question becomes its own column. Free on every plan.
How it worksSell the gear at checkout
On the Coach plan and above, sell a second jersey, a warm-up or a spirit pack during registration, with options such as size priced as one item. The total adjusts, and there is no separate order form to reconcile.
How it worksSay when it is due back
Post the return date and where to bring everything on the team message board, and see who has tapped Acknowledge before collection day.
How it worksThe Starter plan is free, and the iPhone and Android app is free on every plan. Anything described above as Coach plan and above needs a paid plan. See the plans or the mobile app. Nothing you type into the template above is sent to us, whether or not you ever sign up.
Tired of chasing paper forms?
Playbook Logix collects registration, waivers and payments online, so the paperwork you hand out with the uniform is the last piece, not the first.