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Free Soccer Uniform & Equipment Checkout Form
A soccer kit is a set of three things that vanish at different rates: a numbered jersey, shorts and socks, then bibs and warm-ups that go home in the same bag, and one set that only a few players use, the goalkeeper kit. This form tracks the jersey by its number, the goalkeeper kit on its own, size and condition both ways, a replacement cost and a signature.
What a soccer uniform and equipment form should list
The form above comes with the rows already filled in. Delete the ones your program does not lend, and add what it does.
- Game jersey. Its own row, with the number in the ID / number column and the size in the second. If your program assigns matching numbers to jerseys and shorts, record the same number for both.
- Game shorts and socks. A row each. Where your program numbers the shorts to match the jersey, record the same number, since they are ordered as a set and come back as one.
- Goalkeeper jersey and gloves. A row each, because the jersey is its own color and number, and the gloves are the piece most often taken home. See the next section.
- Practice bib and warm-up top. The pieces that go home in the bag and come back last, one row each, since they can return separately.
- A practice ball. Only when a younger player takes one home. Team balls belong on an inventory sheet.
- The equipment bag. Cheap to lose and easy to forget, so it gets a row.
The goalkeeper kit: the one set that is shared
Every field player has their own kit. The goalkeeper kit is different, because it is often shared among several players, so tracking who has it matters more than for any other piece.
- It is usually a different color. Goalkeepers normally wear a color that tells them apart from the field players and the officials, so the jersey is its own item with its own number.
- The gloves wear. Palms wear out, closures fail and gloves go home by accident. A row for the gloves, with a condition at handout and at return, is how you know whether a pair has another season in it.
- It moves between players. Because more than one player goes in goal, the sheet is how you know who has the kit this week.
- Cost it separately. Put a separate replacement cost on the goalkeeper jersey and the gloves, so a family sees the figure before the first match.
Checking kit before you reissue it
Follow the supplier's care instructions and your league's kit rules, and look a set over each time it comes back. This is what is worth checking.
- The numbers. Front and back, peeling or cracking at the edges. Heat-applied numbers are the first thing a hot dryer damages.
- The seams. Tears at the shoulder or the side panel, and shorts with a failed waistband or drawstring.
- The goalkeeper gloves. A palm worn smooth, a closure that no longer holds, and any damage to the fingers.
- The pair. Jersey and shorts with the same number, in the same size, from the same set.
- When to look. At return, not at issue. The best time to find a problem is when the player hands it back, not the week before the first match.
Setting replacement costs before the season
The replacement cost column exists so that a conversation about a missing jersey is about a number families saw at the start of the season. Use your supplier's current price, not last year's, and put the figure in before the form is printed. The column records your organization's stated cost. It is information, not a charge: what a family owes is set by your written policy and your league's rules.
Your program sets its own equipment return and replacement policies, and the three kinds of soccer kit can reasonably have different ones. Many programs charge the replacement cost for cheap items such as socks and bibs, ask for a return or a charge on a jersey or shorts, and hold a deposit on the goalkeeper kit that comes back with a complete set. If you charge families for lost or damaged equipment, state the policy clearly before the season and check it against your league's rules. Write whichever you choose into the policy section at the foot of the form.
Collecting it all back
- Name the date at the start. It is at the top of the form, and it should be on the first email.
- Pick one collection day. A single bin at the last training beats thirty text messages after the season.
- Collect the set together. Jersey, shorts and socks in one bag, so a missing piece is obvious on the table, and the goalkeeper kit checked first.
- Sign it off. The staff signature line on the form is the moment the kit is yours again. A returned set with no signature is a story, not a record.
- Decide what happens next season. Some leagues hold the next registration until the kit is back. If you will, say so in the policy before the season rather than after.
Other sports, and the general version
This is the soccer version. The general equipment & uniform checkout works for any sport, and the soccer forms and templates page lists the other 5 soccer documents.
Playbook Logix provides customizable templates for informational and administrative use. They are not legal advice and will not meet the requirements of every organization, sport or jurisdiction. Review anything you intend to rely on with your own attorney or your insurance carrier, and check your league and state requirements.
Common questions
What should a soccer team check out to players?
Whatever the program owns and lends: the game jersey, game shorts and socks, a practice bib, a warm-up top, the goalkeeper jersey and gloves, and a ball for younger players to practice with at home if you lend one. Cleats and shin guards are personal and stay off the form unless you are lending a spare pair.
Why does the form record the jersey number?
Because the number is what identifies the item. Sets are ordered by number and size, so a lost jersey means a matching replacement that has to be ordered, not picked off a shelf. The ID / number column is where the number goes, and the goalkeeper jersey gets its own row, because it is usually a different color with its own number.
Should the goalkeeper kit have its own rows?
Yes. It is usually a different color so it does not clash with the field players, it is shared between the few players who go in goal, and the gloves wear out and go home by accident. A row each for the jersey and the gloves means you can see who has them.
Should we charge a deposit for the kit?
Many programs do for the goalkeeper kit and the jersey, and not for the cheaper pieces. Write the deposit and the conditions for returning it on the form, before anyone signs, and keep it separate from the registration fee.
What if a jersey comes back faded or with a damaged number?
Decide the policy before the season and write it down. Heat-applied numbers lift and crack in a hot dryer, so a peeling number on a kit washed at home is usually wear and not damage. A tear or a missing piece is the policy's call, and the condition-back column gives you a record of what you issued and what you got.
When should we collect kit back?
On a named date, announced at the start of the season and repeated twice. The form has an all-equipment-due-back date at the top for exactly that. Collect at the last training or an end-of-season day, with the jersey, shorts and socks together, rather than leaving it to families to remember months later.
More soccer tools
The rest of the soccer toolkit
Soccer Registration Form
Positions, preferred foot, goalkeeper interest, last season's level, uniform sizes and three jersey number choices, on a form for sign-up day.
Open the generatorSoccer Code of Conduct
Referee, shin guard, substitution and safe-tackle rules for players, and touchline and referee rules for parents, on one page with one signature.
Open the generatorSoccer Tryout Evaluation Form
A scoring grid for first touch, passing, dribbling, shooting, defending and off-ball movement, with a table for sprint and agility times and juggling.
Open the generatorSoccer Player Evaluation Form
A mid-season report for a parent: soccer skills against the age group, a section for each position, and room for words.
Open the generatorSoccer Tryouts & Evaluation Guide
A 90-minute run of show, seven stations from dribbling to a scrimmage, a staffing plan, and how to run small-sided games and keepers fairly.
Read the guideOnce you have filled it in
Playbook Logix
Where Playbook Logix fits with soccer equipment
Playbook Logix is registration, rosters, payments, schedules and team messaging for youth and adult sports, in one place. Playbook Logix does not track equipment you lend out, so keep using the form above for that. What it handles is everything that happens around the gear.
Collect sizes at registration
Add size questions to the registration form and sort the registrant list by any answer to build the order, since every question becomes its own column. Free on every plan.
How it worksSell the gear at checkout
On the Coach plan and above, sell a second jersey, a warm-up or a spirit pack during registration, with options such as size priced as one item. The total adjusts, and there is no separate order form to reconcile.
How it worksSay when it is due back
Post the return date and where to bring everything on the team message board, and see who has tapped Acknowledge before collection day.
How it worksThe Starter plan is free, and the iPhone and Android app is free on every plan. Anything described above as Coach plan and above needs a paid plan. See the plans or the mobile app. Nothing you type into the template above is sent to us, whether or not you ever sign up.
Tired of chasing paper forms?
Playbook Logix collects registration, waivers and payments online, so the paperwork you hand out with the uniform is the last piece, not the first.