Free flag football template, no account
Free Flag Football Equipment & Uniform Checkout Form
In flag football, the belt and flags are the equipment you need to track most carefully. Flags come off belts one at a time, belts go home in the wrong bag, and a play stops when a flag is pulled, so a team with a short belt has a problem on the field. This form lists the belts, the flags and the uniform, with a count and a condition at handout and again at return, a replacement cost and a signature.
What a flag football equipment form should list
The form above comes with the rows already filled in. Delete the ones your program does not lend, and add what it does.
- Flag belt. Its own row, with the belt's number in the ID / number column. The belt is the item a player is most likely to take home by accident.
- Spare flags. A row with the count in the Size column, so a replacement handed out in September is written down by October.
- Game jersey and shorts. A row each, with the jersey number in the ID / number column. Shorts without pockets are expected in many leagues, so the row says so.
- Practice jersey. So players are not wearing the game jersey to practice.
- A mouthguard. Only if your program supplies one. A player's own mouthguard is personal and stays off the form.
- The equipment bag. Cheap to lose and easy to forget, so it gets a row.
Why the form counts belts and flags
In most sports a missing piece of kit is noticed when someone needs it. In flag football a missing flag is noticed in the middle of a play, which is the wrong moment.
- Count at handout. Write the number of flags issued with each belt, according to your league's equipment setup, in the Condition column. A belt handed out short is a problem you made yourself.
- Count at return. A belt that comes back with a flag missing tells you the cost of the season, and a signature on both counts settles any argument.
- Spare flags are issued, not given. A player who loses a flag gets a spare, and the row records it. Without that, replacements disappear into the bag.
- The belt itself wears. Straps stretch, fasteners fail and flags tear. The condition columns are where you note it before it matters.
Checking belts and uniforms before you reissue them
Follow the manufacturer's instructions and your league's equipment rules, and look everything over each time it comes back. This is what is worth checking.
- The belt. A fastener that closes and holds, a strap with no fraying, and every flag attached.
- The flags. They should release cleanly when pulled and re-attach properly. A flag that sticks or comes off on its own turns a play into an argument.
- The jersey. Short enough to stay clear of the flags, or tucked in the way your league requires, with the number readable.
- The shorts. No pockets if your league requires none, and nothing that hangs over the belt.
- When to look. At return, not at issue. The best time to find a problem is when the player hands it back, not the week before the first game.
Setting replacement costs before the season
The replacement cost column exists so that a conversation about a missing belt is about a number families saw at the start of the season. Use your supplier's current price, not last year's, and put the figure in before the form is printed. The column records your organization's stated cost. It is information, not a charge: what a family owes is set by your written policy and your league's rules.
Your program sets its own equipment return and replacement policies, and flag football kit is small enough that most of it can be handled by a count. Many programs charge a small replacement cost for a missing belt or for flags, treat a worn belt as normal wear, and ask for the jersey and shorts back at the end of the season. If you charge families for lost or damaged equipment, state the policy clearly before the season and check it against your league's rules. Write whichever you choose into the policy section at the foot of the form.
Collecting it all back
- Name the date at the start. It is at the top of the form, and it should be on the first email.
- Pick one collection day. A single table at the last practice beats thirty text messages after the season.
- Count the flags on the table. Belt and flags against the count at handout, so a missing flag is found while the player is still there.
- Sign it off. The staff signature line on the form is the moment the equipment is yours again. A returned belt with no signature is a story, not a record.
- Decide what happens next season. Some leagues hold the next registration until the equipment is back. If you will, say so in the policy before the season rather than after.
Other sports, and the general version
This is the flag football version. The general equipment & uniform checkout works for any sport, and the flag football forms and templates page lists the other 5 flag football documents.
Playbook Logix provides customizable templates for informational and administrative use. They are not legal advice and will not meet the requirements of every organization, sport or jurisdiction. Review anything you intend to rely on with your own attorney or your insurance carrier, and check your league and state requirements.
Common questions
What should a flag football team check out to players?
Whatever the program owns and lends: the flag belt with its flags, spare flags, the game jersey, game shorts, a practice jersey, and a mouthguard if you supply one. Cleats, gloves and mouthguards that a player owns are personal and stay off the form.
Why does the form count the flags?
Because a belt with a missing flag is the most common equipment problem in the sport, and it usually shows up in the middle of a game. Counting at handout and again at return tells you whether a flag went missing during the season, and the spare flags row lets you hand out replacements against a signature.
Should we charge a deposit for belts?
Many programs do not, because a belt is cheap. A small replacement cost for a missing belt or flags, written down before anyone signs, is more common. Keep it separate from the registration fee, and follow your league's rules.
What about jerseys and shorts?
Many leagues expect shorts without pockets and a jersey that stays clear of the flags, so the form has a row for shorts that says so. A jersey that is too long covers the flags, so check the length when you hand it out.
Who is responsible for the footballs?
The team owns them, so they belong on a plain inventory sheet and not on this form. Use the form for a ball only when a younger player takes one home to practice with, so it is written down who has it.
When should we collect equipment back?
On a named date, announced at the start of the season and repeated twice. The form has an all-equipment-due-back date at the top for exactly that. Collect at the last practice or an end-of-season day, with the belt and the flags together, rather than leaving it to families to remember months later.
More flag football tools
The rest of the flag football toolkit
Flag Football Registration Form
Positions, throwing hand, last season's level, uniform sizes and three jersey number choices, on a form for sign-up day.
Open the generatorFlag Football Code of Conduct
Flag belt, no-contact and flag-pulling rules for players, and sideline and spot rules for parents, on one page with one signature.
Open the generatorFlag Football Tryout Evaluation Form
A scoring grid for speed, agility, flag pulling, routes, catching, throwing and field vision, with a table for the 40-yard dash, shuttle and catches.
Open the generatorFlag Football Player Evaluation Form
A mid-season report for a parent: flag football skills against the age group, a section for each position, and room for words.
Open the generatorFlag Football Tryouts & Evaluation Guide
A 90-minute run of show, six stations from the 40 to a 5-on-5 scrimmage, a staffing plan, and how to evaluate quarterbacks fairly.
Read the guideOnce you have filled it in
Playbook Logix
Where Playbook Logix fits with flag football equipment
Playbook Logix is registration, rosters, payments, schedules and team messaging for youth and adult sports, in one place. Playbook Logix does not track equipment you lend out, so keep using the form above for that. What it handles is everything that happens around the gear.
Collect sizes at registration
Add size questions to the registration form and sort the registrant list by any answer to build the order, since every question becomes its own column. Free on every plan.
How it worksSell the gear at checkout
On the Coach plan and above, sell a second jersey, a warm-up or a spirit pack during registration, with options such as size priced as one item. The total adjusts, and there is no separate order form to reconcile.
How it worksSay when it is due back
Post the return date and where to bring everything on the team message board, and see who has tapped Acknowledge before collection day.
How it worksThe Starter plan is free, and the iPhone and Android app is free on every plan. Anything described above as Coach plan and above needs a paid plan. See the plans or the mobile app. Nothing you type into the template above is sent to us, whether or not you ever sign up.
Tired of chasing paper forms?
Playbook Logix collects registration, waivers and payments online, so the paperwork you hand out with the uniform is the last piece, not the first.